ROP Intermediary bodies (IB)

The ROP Intermediary Bodies are implementation entities at regional level. They undertake certain tasks of the MA, on the basis of a written agreement, and are the main bodies that hold the contact with the applicants. There tasks are indicatively summarised below:

• Assist applicants in project development;
• Contribute to the delivery of the ROP Communications Plan at a regional level including local publicity, information and training events;
• Participate in the preparation of calls for proposals;
• Launch the calls for proposals, according to the schedule established by the ROP Managing Authority;
• Receive and register applications according to the relevant procedure;
• Check the administrative compliance and the eligibility of the applications submitted, in conformity with the criteria established by the ROP Managing Authority and approved by the ROP Monitoring Committee;
• Provide secretariat support to the Regional Committees for Strategic Assessment;
• Send to the Managing Authority reports on a monthly basis with regard to the applications that were submitted and their acceptance or return after their eligibility check;
• Organize the technical and financial evaluation sessions, with the support of the independent evaluators;
• Send to the Managing Authority the technical and financial evaluation reports of the applications that received the positive endorsement from the Regional Committee for Strategic Assessment, including the list of projects proposed for financing and of those that were rejected, together with the rejections reasons;
• Notify the applicants with regard to the results of the evaluation process of their application and informs the RCSA with regard to the projects that were proposed for financing and those that were rejected;
• Carry out on-the-spot checks of projects;
• Draw up and send the ROP MA the original financing contracts, in order for these to be signed, in accordance with the relevant procedure.
• Monitor the implementation of approved projects, present technical progress reports to the ROP MA;
• Receive payment claims from Beneficiaries and verify the accuracy and actuality of the expenditure;
• Take action as agreed with the MA in the case of fraud irregularities, and financial corrections;
• Ensure that all the documents and procedures for the establishment of an audit are in place, in accordance with the relevant procedures;
• Submit verified payment claims to the ROP MA;
• Contribute to the ROP evaluation reports, Annual Implementation Report and Final Report;
• Maintain up-to-date financial and statistical data at project level.

Contact your closest ROP IB